What is a Responsible Officer (RO) and an Alternate Responsible Officer (ARO)?

Postdocs & ScholarsStudent VisasGetting Started as a Student
Written By Robin Catmur-Smith

FAQ.

Answered by Robin Catmur-Smith, Managing Director of the International Student Resource Center

Last updated: July, 2026

 

What is a Responsible Officer (RO) and an Alternate Responsible Officer (ARO)?

The RO and AROs are individuals authorized by the U.S. Department of State to manage your J-1 program. They're your first point of contact for anything about your status. They are usually employees of your school, but could be employed with an outside funding agency as well, such as Fulbright or IIE.

 

They are responsible for

  • Issuing and updating your Form DS-2019

  • Maintaining your SEVIS record

  • Advising you on J-1 rules and benefits

  • Authorizing employment, extensions, and travel signatures

  • Reporting required updates to the Department of State

Tip: If anything changes in your program or personal situation, contact your RO/ARO before taking action — early communication can prevent status problems.

References: 22 CFR 62.5; 22 CFR 62.11

Robin Catmur-Smith
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